The Recap AI - Dentist Voice Agent

## AI dental appointment booking with Google Calendar and Sheets

### Who's it for

This workflow is perfect for dental practices, medical offices, and healthcare providers who want to automate their appointment scheduling process. It's ideal for practices that receive high volumes of appointment requests and want to reduce manual booking while maintaining accurate patient records.

### What it does

This AI-powered voice agent handles complete appointment booking workflows for "Pearly Whites Dental." When patients call or submit requests, the system:

- Analyzes the request using Google Gemini AI to understand patient needs
- Checks calendar availability in real-time via Google Calendar integration
- Automatically finds and offers up to 2 available appointment slots when the preferred time isn't available
- Books confirmed appointments directly to the practice calendar
- Logs all patient information (name, insurance, concerns) to Google Sheets for record-keeping
- Maintains conversation context across interactions for natural dialogue flow


The workflow operates in Central Time Zone and assumes standard business hours (8 AM - 5 PM, excluding lunch). This can be changed / configured for your needs in the prompt + tool descriptions.

### How it works

The system receives webhook requests containing patient interaction data. The AI agent processes this information and determines which tools to use based on the request type. For availability checks, it intelligently searches multiple time slots in 30-minute increments until finding suitable options. All appointments are automatically formatted as "Dental Appointment | [Patient Name]" and logged with complete patient details.

### Requirements

- Google Calendar API access with OAuth2 credentials
- Google Sheets API access for patient data logging
- Google Gemini API key for AI processing
- Webhook endpoint for receiving requests
- Pre-configured Google Calendar and Sheets document